ERP Accounting Module Training
From the chart of accounts to journal entries, invoices, payments, bank reconciliation, budgets and financial reports, step by step.
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About this training
From the chart of accounts to journal entries, invoices, payments, bank reconciliation, budgets and financial reports, step by step.
- Chart of Accounts
- Fiscal Year and Opening Balances
- Journal Entry
- Sales Invoice
- Purchase Invoice
- Payment Entry
- Bank Reconciliation
- Budgets and Cost Centers
- Financial Reports
Training outline 9 lessons
1Chart of Accounts
1. Open Chart of Accounts from the Accounting menu.
2. Select the company; the account tree (assets, liabilities, income, expenses, equity) is shown.
3. Click a group and choose Add Child.
4. Set the account name and type (bank, cash, receivable, payable, etc.) and tick Is Group for parent accounts.
5. Disable unused accounts instead of deleting them so history is kept.
The video and file for this session will be added soon.
2Fiscal Year and Opening Balances
1. Define the fiscal year with start and end dates and set it as default.
2. Enter opening balances with an opening journal entry: debits must equal credits.
3. Record opening invoices separately for customers and suppliers so each party's balance is correct.
4. At year end, close the period to lock postings in earlier dates.
The video and file for this session will be added soon.
3Journal Entry
1. Create a new Journal Entry and choose its type (general, bank, cash, etc.).
2. Enter the date and remark.
3. In the table add account rows with debit or credit amounts.
4. Total debit must equal total credit or it cannot be submitted.
5. Save and Submit. To correct it, cancel and amend.
The video and file for this session will be added soon.
4Sales Invoice
1. Create a new Sales Invoice, or generate one from a Sales Order.
2. Set the customer, date and due date.
3. Add items or services with quantity and rate.
4. Apply taxes and discounts from the taxes section.
5. Submit; the accounting entry and customer balance update automatically.
6. For returns, create a Credit Note.
The video and file for this session will be added soon.
5Purchase Invoice
1. Create a Purchase Invoice from a Purchase Order or Receipt, or directly.
2. Enter the supplier and the supplier's invoice number.
3. Check items, amounts and taxes.
4. Submit to create the payable to the supplier.
5. For returns, create a Debit Note.
The video and file for this session will be added soon.
6Payment Entry
1. From an open invoice click Create → Payment, or create a new Payment Entry.
2. Choose the type: Receive, Pay or Internal Transfer.
3. Set the party and the bank or cash account.
4. Enter the amount; open invoices are listed so you can allocate it.
5. Submit to update invoice and party balances.
The video and file for this session will be added soon.
7Bank Reconciliation
1. Define the bank account and import the bank statement file.
2. In Bank Reconciliation, compare bank transactions with payment and journal entries.
3. Confirm matches; create new entries for unmatched items.
4. At the end, bank balance and ledger balance should agree.
The video and file for this session will be added soon.
8Budgets and Cost Centers
1. Define cost centers as a tree (e.g. sales, production, admin).
2. For each cost center or project create a Budget and set the annual or monthly limit per expense account.
3. Choose what happens when exceeded: warn or stop.
4. Use the Budget vs Actual report to follow up.
The video and file for this session will be added soon.
9Financial Reports
1. General Ledger, Trial Balance, Balance Sheet and Profit and Loss are in the reports menu.
2. Select the company, fiscal year and period.
3. Click an amount to drill down to the transactions.
4. Use receivable and payable ageing reports to follow up balances.
5. Export to Excel or PDF.
The video and file for this session will be added soon.